Deputy General Manager / Assistant Company

Requirements

CA or ACMA with at least 9 years of post-membership experience, including 3 years of relevant experience in the Company or Board Secretariat of a listed State-Owned Enterprise (SOE) or large listed company. OR MBA with at least 11 years of professional experience, including 5 years of relevant experience in the Company or Board Secretariat of a listed SOE or large listed company. Hands-on experience and strong knowledge of: State-Owned Enterprises Act, 2023 SOEs Policy Companies Act, 2017 Listed Companies (Code of Corporate Governance) Regulations, 2019 PSX Rulebook Securities Act, 2015 CDC Regulations Correspondence Manual for Listed Companies by PSX Other applicable corporate laws and regulations.

Responsibilities

Assist in organizing Board of Directors (BoD) and Board Committee meetings, including preparing notices, agendas, minutes, and other secretariat documents. Prepare draft agendas and meeting documents for Board members and Board Committees. Record, prepare, and circulate Board and committee meeting minutes, action points, and recommendations. Communicate Board decisions to relevant departments and monitor their implementation. Coordinate with departments to collect responses, review working papers, and maintain implementation records. Support the Company Secretary in monitoring pending Board decisions and matters arising from previous meetings. Maintain the safe custody of Board minutes, records, attendance registers, and statutory documents. Organize Board Committee meetings and follow up on decisions taken during meetings. Prepare draft resolutions by circulation for urgent matters requiring Board approval. Maintain compliance registers and ensure compliance with the Companies Act, 2017, Securities Act, 2015, Listed Companies (Code of Corporate Governance) Regulations, 2019, and other applicable regulations. Prepare draft compliance reports, secretarial compliance reports, annual returns, and statutory filings, including Forms 26, 28, 29, and other required documents. Maintain statutory registers, including records of directors, officers, shareholdings, and debenture holders. Assist in preparing the company's Annual Report and coordinate with the Corporate Communications Department. Support the planning and administration of Annual General Meetings (AGMs) and Extraordinary General Meetings (EOGMs). Assist in preparing compliance statements and completing regulatory filings. Support the Company Secretary in ensuring compliance with conflict-of-interest provisions under applicable laws. Coordinate the preparation and publication of corporate profiles and quarterly and annual reports. Prepare reports on the pattern of shareholding for submission to the Ministry of Finance. Maintain records of Board correspondence, circulars, directives, and official communications. Perform dividend reconciliation in accordance with company policies. Coordinate with auditors and internal departments to provide required information during audits. Assist in managing share transfers, bonus issues, rights issues, dividends, and related compliance activities. Support changes to signing authorities when required. Ensure compliance with the Enterprise Risk Management Framework and the Company's Business Principles and Ethics Policy. Act as Company Secretary for subsidiary companies when assigned within the approved scope. Perform any additional duties assigned by the Company Secretary, Board, or immediate supervisor.

Benefits

N/A